The middle icon signifies the category the task belongs to if none has been assigned it will be white and the final icon is the flag icon. The folder icon signifies if the Task was created as a task (clipboard and checkmark icon) or was created from an email (blank or auto-reply icon). They are: the folder icon, the category icon, the flag icon. While viewing Tasks in the list there are three icons to the right of ever Task. Like email, when you click on a Task in the list opens more detail in the view pane. Personally, I stick with the To-Do List view for an overview of what I need to get done. If you are focusing on late Tasks, then Overdue would be the view for you.
If you assign a lot of Tasks, then Assigned would be a good view. From here you change how your Tasks are displayed to fit your needs. If you look in the ribbon on the Home tab there is a group called Current View. There are different ways you can view your Tasks in Outlook. From the bottom of your folder list, you can click the clipboard with a check mark icon to switch your Outlook view from mail to tasks. You can sort the pane by right-clicking the “Arrange by” text. This pane lists all your Tasks, lets you start new tasks, complete tasks, and open tasks. Similar to the calendar and people components in Outlook, there is a pop up (aka Peek) pane, which you can keep open to the left. Your Tasks that have a red title are past due and will be in the Today group.
The default sort method is by date, putting the Tasks in order by due date. Here you can review, sort, complete, edit, create, and view all your tasks. Clicking Custom opens an Outlook window, which enables the Outlook Task to be detailed, delegated, edited, and more.Īll your Outlook Tasks will be collected and listed in Outlook (not OneNote) under the Task pane. Then in the Tags group, click the flag icon to bring down a drop-down menu to set the reminder date. This will link to whatever you want: a page title, a paragraph, photo, table, etc. To make a new task in OneNote, first place your cursor next to the content you want to link to the task. A task tracking feature of Microsoft’s email program, Outlook Tasks is a tool you can use to set reminders and track tasks in OneNote with Outlook.
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